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Executive Assistant to the President & CEO (Full-Time)

Responsibilities:

  • Working on a one-on-one basis with the President & CEO, prepares and distributes written correspondence and internal documents to include: memos, letters, grant requests, and other documents, as requested
  • Assist Finance with needed process/project support.
  • Maintains up-to-date internal and external databases of contacts, mailing and distribution lists
  • Designs and prepares complex documents, spreadsheets, charts
  • Schedules and organizes internal and external meetings to include contact with meeting participants, confirmation of schedules, etc., invitation distribution, arrangement of refreshments and/or special equipment
  • Takes and distributes meeting minutes
  • Creates, posts and distributes employee communication material, as directed by the President & CEO
  • Effectively interacts and communicates with the Turning Point, Inc. Board of Directors, management, employees, vendors and other external contacts
  • Manages multiple projects with minimum supervision; exercise appropriate level of judgment on the completion of tasks and follows through on issues in a timely manner
  • Handles a broad range of confidential issues
  • Coordinates travel and lodging arrangements, as directed
  • Reviews emails and voice mails and assists the President & CEO with prioritization of daily deliverables, as required
  • Produces tracking documents to highlight delivery dates and/or project tasks that require the attention of the President & CEO
  • Filing, copying, faxing, distributing, as needed
  • Provides coordination and administrative support for special projects as assigned

Qualifications:

  •  Associate Degree in Business Administration or related field or the equivalent
  •  At least (5) five years of administrative assistant experience working with a senior executive in a one-on-one working relationship
  • Excellent knowledge of Microsoft Office, including Word, Excel, and PowerPoint as well as Outlook and/or Google email
  • Strong interpersonal, written and verbal skills
  • Significant attention to detail, follow through, and organizational skills
  • Ability to work independently with minimal supervision, prioritize and take initiative
  • Demonstrated ability to exercise discretion, confidentiality and sound judgment in decision making/problem solving
  • Must be able to work additional hours with some infrequent weekend work, as required for special events and/or projects