Current Openings : Careers : Turning Point, Inc.

Scheduling Coordinator- Newburyport, MA

Schedule: M-F: 9-5
Pay: $23-$25/hr

Experience with UKG preferred, not required

Responsibilities:

1.) Maintains schedules

Run schedule reports to see what is currently listed within scheduling system
Confirm latest status changes for employees to obtain accurate scheduled hours and compare with what is listed in scheduling system
Continually be in contact with managers to verify accuracy of schedules

2.) Open Shifts

Monitor open shifts for all programs
Work closely with recruiter to determine which program(s) candidate should be referred to
Serve as main contact for internal candidates looking to change hours or program
Monitor referrals to programs to avoid delay in turnaround time from referral to interview

3.) External Relief Agencies

Review weekly/bi-weekly billing reports for the following:
Determine if shifts being filled by relief are open shifts for permanent placement or staff being out on leave
Ensure prohibited relief staff are not being assigned to Turning Point, Inc.
Monitor long term relief staff and evaluate possibility of permanent placement
Obtain and track relief staff documentation (certifications, driver’s licenses, DDS required trainings, etc.)
Reconcile Outside Relief Agency Invoices, working collectively with the Business Office.

4.) Budgeted Hours

5.) Overtime

Review payroll initiated overtime reports; monitor hours worked by employee and reason(s) for the overtime
Flag overtime use and provide updates to Director of Program Services and Senior Leadership
The Scheduling Coordinator will carry a cell phone Monday through Friday 9am – 5pm. There will be no on-call responsibility for this position.
Other duties as required or assigned

Qualifications:

BS/BA and/or equivalent experience preferred.
Excellent technical skills with the ability to learn UKG software system
Excellent Microsoft Excel skills
Preferred working knowledge of the Department of Developmental Services (DDS).
Excellent written, verbal and interpersonal communication abilities.
Must be able to work independently using proven problem solving, and time management skills.

Benefits:

*Eligible starting the first day of employment*